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College Publisher
What it is: College Publisher is a commercial content management system (CMS) designed specifically for college news publications.
How we use it: This is our main web site. We currently use v.4 of the CMS, but will soon switch over to the more powerful and flexible v.5. The new version allows more greater layout/design control and nested subsections. Approximately 1,000 files and special pages on the v.4 site and we have the choice of bringing over archived files with the switchover or "start from scratch" and manually bring over only the files we want. Because there are multiple versions of documents on the old site that show up during searches, which causes a lot of confusion among members, we'll opt for the latter option. This means sorting through the old files and determining the 100-plus minimum level files that are needed. V.4 files will remain in archive and we'll slowly bring over the rest of the important ones.
Cost: None
Southland/Keyway
What it is: Southland/Keyway.net is a combined Internet Service Provider (ISP) that serves as host of two JACC web storage sites – jacconline.org and jacconline2.org – and JACC's three listserves – jaccfac, socal and norcal.
How we use it: We use the service for web storage and listserve services. We filled up the allocated storage space for jacc@jacconline.org and new tools and the merger of the two companies made purchasing a second storage site more economical to buy a second site. Storage includes downloadable PDFs, image files, and archived HTML files from before our CMS days. We have the potential for e-mail forwards (anything@jacconline.org) at no extra cost, too.
Cost: $_______ annually
Eventbright
What it is: Eventbright is a commercial web-based event registration system. The tool provides a professional registration system and essential reporting systems on the back end. Setup for new events takes only minutes. If we choose to use it, it also provides credit card payment services for a small additional fee.
How we use it: We have just started using this system for registration for our SoCal and NorCal conferences and the Skyline Editors' Roundtable event. We'll likely use it for the Morro Bay and State conferences, as well.
Cost: The cost will vary based on use. There are no up-front fees. Instead, the site charges a percentage of actual sales of registration tickets. For SoCal the per-ticket commission is about $2.75 and $2 for NorCal. State Convention fees will be just under $5 each. There are no fees for free events.
Wild Apricot
What it is: Wild Apricot is a professional web-based membership management content management tool. It provides multiple tool services, including directory management, membership sign-ups, event registration and online donation services.
How we use it: We've established two accounts: a paid directory/membership management account and a free account for a trial alumni membership proposal. Our primary use for the paid account will be for an online membership directory, but we will take a look at using it for membership invoicing and receipting. A couple of advantages include its widgets that allow us to pull in data from the Wild Apricot site and seamlessly integrate it into the College Publisher site. As we learn more about the site's other event registration and donation tools we will compare them to Eventbright and Network for Good and see if we want to use Wild Apricot in place of them. For the alumni membership site, if we choose to provide that service, we will use both the directory and membership invoicing/registration tools.
Cost: The tool is free (with ads) for up to 50 individual members. Because we list more than 100 community colleges in our directory we immediately needed to upgrade to the $25 per month option. (We paid for a year and received a 15% discount.) We will list all instructors individually –there is a built-in function to group individual instructors from the same school into one membership, but can list up to 250 members before hitting capacity, forcing us to the $50 per month level. If we go to the event registration, tool, though, we may be looking at the $100 per month level. The alumni membership account likely will have to be upgraded to the $25 per month level quickly, and maybe even the $50 per month level. But if we charge for membership levels, it likely will more than pay for itself.
Survey Monkey
What it is: Survey Monkey is a commercial web-based survey and polling service. Simple surveys can be created and deployed within minutes. The tool also creates on-the-fly charts and graphs as results come in.
How we use it: We use the tool for conducting various surveys, including the Snapshot surveys and the recent Budget Watch Survey. Simple surveys, as well as complex ones, are easy to create and analyze.
Cost: The $200 annual fee allows us to create unlimited numbers of surveys with an unlimited number of questions and an unlimited number of responses.
Network for Good
What it is: Network for Good is a web-based donation tool for non-profit organizations. The service provides IRS-accepted donation receipts as it collects donations for us.
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